Chancellor's Space Information Review

Throughout the year, all UC San Diego space managers should accurately enter and maintain space data for efficient space management and utilization across campus.

Every fall, the campus provides space information to the UC Office of the President to conform with state reporting requirements and to inform long range, building lifecycle and capital project planning. This information is necessary for daily operations, planning and analysis for the main campus, Scripps Institution of Oceanography and UC San Diego Health locations in La Jolla, Hillcrest and across San Diego County.

The fall 2024 review opens Sept. 3 and closes Oct. 31.

Participants are welcome to begin earlier. The extracted snapshot should reflect department and cluster allocations as of the third week of fall instruction. Send questions to omcp@ucsd.edu.

Space Management Contributors

Each vice chancellor area has access to Facilities Information Management — the campus space management system. See a list of contributors by VC area. If you have questions about the list or would like to submit changes, join the Tririga Community of Practice or contact Kirk Belles.

Required

1. Floor Plans: Walls, windows and doors need to be accurate, along with cubicle and furniture placement in office areas (academic, administrative and research). CAD files are preferred, but other measurements or floor plan corrections are accepted. Notify Facilities and Space Information Management staff for floor plan corrections at omcp@ucsd.edu.
2. Space IDs: Sometimes spaces are not visibly marked, including open office spaces with multiple work stations. If you have questions about the proper space identifiers, consult Facilities and Space Information Management staff at omcp@ucsd.edu.
3. Space Classifications: All spaces must be given an accurate space classification (PDF guide).
4. Department Allocation: All Assignable Square Footage (ASF) must be given a space allocation to the appropriate department.
5. Cluster Allocation. Review and correct your department Clusters and their allocations as needed.
6. Work Location: Update all changed Employee Work Location information to comply with California Assembly Bill No. 119 and California Senate Bill No. 270. Supervisors, HR contacts, space managers and individuals can update Work Location. For details, see instructions for Space Managers. (Additional background and instructions for employees, supervisors and HR contacts are available at Campus Human Resources Work Location Form.)

Important Department Hierarchy Alignment Effects on the Space Review

The Facilities and Space Information Management team is working with all vice chancellor areas to adopt Level 4 Oracle Financial Cloud as space departments. After implementation, space department names and hierarchy relationships will be driven by OFC data. These will be implemented after the space review closes on Oct. 31.

Frequently Asked Questions