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Shared Office and Conference Spaces for Flexible Work

Operations Management and Capital Programs partners with Information Technology Services, University Centers and select departments to provide a workspace reservation system to support hybrid work arrangements. With this system, you can schedule a workspace, department conference room or flex space when you need to work on campus.

Reservation System Features

Users with active accounts can:

  • Filter for:
    • Participants’ buildings
    • Available dates
    • Type of space (individual workspace, collaboration, private office, etc.)
  • View:
    • Images of spaces and amenities (monitor, docking station, ADA accommodations, sit-stand desk, etc.)
    • Locations on a floor plan
  • Reserve spaces on a responsive website (works well on desktop and mobile)
  • Get notifications and/or view your upcoming reservations

Add Your Location or Share Workspaces

If you would like to allow reservations for your group/location or you have workspaces to share and have identified someone to manage them, contact omcp@ucsd.edu. The Facilities and Space Information Management team will schedule a preliminary meeting to introduce your group to our tools and guide you through the configuration process.

Configuration options
  • Reservations can be routed for approval and/or available on demand (first-come, first-serve)
  • Locations can be limited to specific department(s) and/or individual staff to help manage office sharing

How to Reserve Space

Most employees have system access. If you are unable to login, request a user account. If you are unable to find a reservable room, it may not be configured yet. Contact omcp@ucsd.edu.

Reserve Space
  1. On the UC San Diego Workspace Services page, click Reserve.
  2. On the New Reservation page, under Location, click the magnifying glass and type the building location.
  3. Select your desired Date and Start and End Time.
  4. Under Layout, select Workspace (if reserving your own workspace) or Collaboration (if setting up a meeting).
  5. Click Search.
  6. View the available spaces based on your search requirements. You can click on List or Floor Plan for different views.
  7. Once you have selected your workspace, click Book.
  8. Under Subject, enter your Full Name.
  9. If everything looks correct, click the blue Create Reservation box.
  10. If your reservation needs approval, a Workspace team member will review your request and email you about the status within one business day.

See the user guide.

Note

Users must provide their own laptop, charging cables and necessary adaptors.

Other Desk Booking Resource

University Centers' Open Desk @Price Center offers office space where UC San Diego students, staff and faculty can reserve individual workstations, a private office and collaboration spaces.

Shared Conference Rooms and Work Spaces for OMCP Staff

The VC OMCP suite on the third floor (northwest corner) of Torrey Pines Center South is accessible with a key card, door code or on-site contact. These access-restricted spaces are available weekdays during business hours. Ensure you have the necessary access or credentials before visiting.

  • Conference Rooms:
    • Torrey Pines (TPCS 310): 14 seats
    • TPCS 314: 7 seats
    • Del Mar (TPCS 315): 9 seats
  • Small "huddle" rooms for ad-hoc team meetings

Questions or Suggestions

If you have questions or suggestions, email Kirk Belles.