Space Management Tools and Services

UC San Diego uses the Tririga Integrated Workplace Management System to help leadership make strategic facilities and real estate decisions that best serve the university and its constituents.

All campus space managers and their designated staff are expected to support biannual space information reviews and keep occupancy, vacancy and department use information accurate.

Request access – Create a Tririga or Facilities Activity Hub user account
Get help – Submit ITS help ticket for FIM Space system problems

On-Demand Training

Visit the Facilities and Space Information Management Help Hub's growing inventory of short help videos and topic playlists.

For customized instruction, we will work with individuals or groups to ensure that you have the support you need. Recommended topics include:

Floor Plans (using highlights, create PDF)
Updating Spaces (space class, department and cluster allocations, work location information)
Finding Building Information (CAAN, OMP funding, construction dates, etc)
Analyzing Space (department and cluster allocations, space classifications)
Work Location Information
Using FIM/Tririga (portfolio, space manager for bulk moves, reports, downloads)
Other space information resources (Facilities Information System, Facilities Activity Hub)

Contact omcp@ucsd.edu to schedule in-person or remote instruction via Zoom.

Request Updates and Corrections

Some space management information is not editable by users in FIM/Tririga and requires our assistance.

Update floor plans – Use the FIM Service Request Form to request corrections for missing or outdated floor plans.
New or changed space department (PDF) – Download a form from OneDrive to request changes to FIM space departments.

Construction and Renovation Plans

Until the OnBase document repository is available (expected spring 2026), find vector plans and project PDFs in the legacy Facilities Information System. The system is not part of the campus SSO, but a password is required.

Request access – Apply for an account. Intended primarily for employees and construction professionals with an existing contractual relationship with UCSD.
Get help with access to the site from omcp@ucsd.edu. In some cases, additional models and technical documentation also might be available in our local file directories.
CAD Backgrounds (Space Management 2D .DWG files)
Technical Building and Infrastructure PDFs
Search for backgrounds and projects via the Building directory
Review project documentation requirements for transitioning the construction documentation from the design and construction phase to operations.

Related Space Management Resources

Space Planning
Space Request Form
Floor Plan and Employee Directory (Locate App): For UC San Diego users – Access Request Form

Space Management and Data References

UC Office of the President

San Diego Campus

PDF Tririga Guides

Other

More Tririga Training and Resources

eLearning Videos

UC San Diego One Drive account is required to access these video files. To view videos:

Click on the training video link.
Sign-in using your UC San Diego email address and AD password.
Click play at the bottom of the screen.

Home Portal (10 minutes) – Basic navigation and the home portal
- Frequently Used Reports (3 minutes)
Application Navigation (11 minutes) – Application, icons, bookmarks, hyperlinks and related reports
Portfolio Portal (12 minutes) – Foundation data, such as buildings, floors, location, spaces and others
Space Portal (10 minutes) – Provides several applications that Space Managers and Space Planners use (spaces, create new move requests, schedule moves, etc.)
1. Space Classes (2 minutes) – Using Space Classes to determine space type
2. Space Floor Plans (3 minutes) – Allows end users to see floor and space allocation layouts
3. Space Manager People Assignment (5 minutes) – Using People Assignment
4. Space Manager Department Allocation (5 minutes) – Using Department Allocation
5. Moves (5 minutes) – Using Move request for individuals and resources
6. Group Move (8 minutes) – Using Group Move request for groups and resources
7. Space Use Agreement (8 minutes) – Time-bound agreement between two or more departments sharing space
Cluster Portal (2 minutes) – A cluster represents any group that we want to allocate space to that is not a department e.g. research labs, shops, and shared resources.
- Working with Clusters (4 minutes) – Creating, modifying, retiring and deleting clusters
Reports Portal (3 minutes) – Using My Reports to create and copy available system reports
1. My Reports and Community Tabs (2 minutes) – Using common Community Tab system reports
2. Creating Report (8 minutes)
3. Reports Modification (4 minutes) – How to modify a report
4. Exporting and Printing (3 minutes) – How to export a report to PDF and Microsoft Excel formats and print

Support Materials

Presentations from instructor-led training held in April and May 2019

Tririga Community of Practice

Campus space managers and planners share tricks, lessons learned, new features and ideas on how best to support their teams. This Community of Practice is a great place to get your questions answered and see real examples of how to use Tririga.

Zoom Meetings

Third Tuesday of every month at 2 p.m.
Meeting URL: https://ucsd.zoom.us/j/92601320124?pwd=Q0ZObWtQM212eXk0OFpTSkpQZEVXUT09
Meeting ID: 926 0132 0124
Meeting Call-In: +12133388477,,92601320124# U.S. (Los Angeles)
Password: 036753

Meeting Videos

Access on OneDrive with your UC San Diego SSOaccount

Oct. 17, 2023 video; topics include:
1. How to report a missing floorplan or incorrect layout in Tririga
2. All campus occupancy and vacancy: Tririga space report review
3. Tririga bookmarking capabilities demonstration
4. Employee Work Location Form: Business rules review and feedback

Give Feedback

Contact omcp@ucsd.edu.

Tririga Space Management Roadmap

Ongoing developments

Key management is underway.

Possible future enhancements include:

Platform and application upgrade in spring 2026
Maximo and GIS integration
Provisioning (move management support)
Making research infrastructure visible in rooms (sinks, fume hoods, gas, hot/chilled water, etc.)

Biennial National Science Foundation Science and Engineering Survey

The National Science Foundation (NSF) Survey of Science and Engineering Research Facilities is a congressionally mandated, biennial survey that collects data on the amount, construction, repair, renovation and funding of research facilities as well as the computing and networking capacities at U.S. colleges and universities.

Past UC San Diego Science and Engineering Research Facilities submissions (PDFs):

More Resources

Enterprise Space Management System (Tririga): For Space Information Management Data and Analysis
- Access requests form
- Space Classification Guidelines
- Map Payroll and Space Department (for Space Managers): Link to Facilities Information System for mapping (secure portal) or send associations between Space and Payroll Departments to rmpomcp@ucsd.edu.
- Space Request Form (except Health System, Health Sciences, and SIO)
Classroom Amenities (Registrar’s Office administered spaces)

Questions?