Space Management Tools and Services

PDF Tririga Guides

• Key Workpoint Location Terms
• Space Classification Guidelines
• Space Review – Instructions and FIM Essentials
• Tririga How to Assign People
• CPEC Space Class Crosswalk

eLearning Videos

UC San Diego One Drive account is required to access these video files. To view videos:

• Click on the training video link.
• Sign-in using your UC San Diego email address and AD password.
• Click play at the bottom of the screen.

1. Home Portal (10 minutes) – Basic navigation and the home portal
   • Frequently Used Reports (3 minutes)
2. Application Navigation (11 minutes) – Application, icons, bookmarks, hyperlinks and related reports
3. Portfolio Portal (12 minutes) – Foundation data, such as buildings, floors, location, spaces and others
4. Space Portal (10 minutes) – Provides several applications that Space Managers and Space Planners use (spaces, create new move requests, schedule moves, etc.)
   1. Space Classes (2 minutes) – Using Space Classes to determine space type
   2. Space Floor Plans (3 minutes) – Allows end users to see floor and space allocation layouts
   3. Space Manager People Assignment (5 minutes) – Using People Assignment
   4. Space Manager Department Allocation (5 minutes) – Using Department Allocation
   5. Moves (5 minutes) – Using Move request for individuals and resources
   6. Group Move (8 minutes) – Using Group Move request for groups and resources
   7. Space Use Agreement (8 minutes) – Time-bound agreement between two or more departments sharing space
5. Cluster Portal (2 minutes) – A cluster represents any group that we want to allocate space to that is not a department e.g. research labs, shops, and shared resources.
   • Working with Clusters (4 minutes) – Creating, modifying, retiring and deleting clusters
6. Reports Portal (3 minutes) – Using My Reports to create and copy available system reports
   1. My Reports and Community Tabs (2 minutes) – Using common Community Tab system reports
   2. Creating Report (8 minutes)
   3. Reports Modification (4 minutes) – How to modify a report
   4. Exporting and Printing (3 minutes) – How to export a report to PDF and Microsoft Excel formats and print

Support Materials

Presentations from instructor-led training held in April and May 2019

• Navigation and Content
• Space Managers
• Advanced Reports

Campus space managers and planners share tricks, lessons learned, new features and ideas on how best to support their teams. This Community of Practice is a great place to get your questions answered and see real examples of how to use Tririga.

Zoom Meetings

• Third Tuesday of every month at 2 p.m.
• Meeting URL: https://ucsd.zoom.us/j/92601320124?pwd=Q0ZObWtQM212eXk0OFpTSkpQZEVXUT09
• Meeting ID: 926 0132 0124
• Meeting Call-In: +12133388477,,92601320124# U.S. (Los Angeles)
• Password: 036753

Meeting Videos

Access on OneDrive with your UC San Diego SSOaccount

• Oct. 17, 2023 video; topics include:
  1. How to report a missing floorplan or incorrect layout in Tririga
  2. All campus occupancy and vacancy: Tririga space report review
  3. Tririga bookmarking capabilities demonstration
  4. Employee Work Location Form: Business rules review and feedback

Give Feedback

Contact omcp@ucsd.edu.

New developments – concurrent with the advance notice for the Fall 2022 Space Information Review

• Locate application – space managers can quickly and easily refer to floor plans and people’s locations

Possible future enhancements include:

• Facilities Activity Hub
• Key management
• Provisioning (move management support)
• Mapping and GIS integration
• Making research infrastructure visible in rooms (sinks, fume hoods, gas, hot/chilled water, etc.)

Future employee work location process improvement: To streamline the collection of employee work locations, a group of campus and health leaders are working on a new employee process and solution powered by Tririga that will change how we collect this information in the future. This process will support HR compliance processes and space planning requirements. The target release is spring 2023.

UC Office of the President

• Building Area Overview
• Program Code Classification Guidelines
• CPEC – Standard Space, Classroom Utilization, CPEC Space Planning Guidelines, Teaching and Research Station Sizes (Based on 1990 CPEC assumptions and factors)
• Room Codes, Standards, and CPEC Code Crosswalk

San Diego Campus

Other

• 2022 EFA Submission File Specification
• Program Code Quick Reference

The National Science Foundation (NSF) Survey of Science and Engineering Research Facilities is a congressionally mandated, biennial survey that collects data on the amount, construction, repair, renovation and funding of research facilities as well as the computing and networking capacities at U.S. colleges and universities.

Past UC San Diego Science and Engineering Research Facilities submissions (PDFs):

• 2009 NSF SERF
• 2013 NSF SERF
• 2015 NSF SERF
• 2017 NSF SERF
• 2019 NSF SERF

• Enterprise Space Management System (Tririga): For Space Information Management Data and Analysis
  • Access requests form
  • Space Classification Guidelines
  • Map Payroll and Space Department (for Space Managers): Link to Facilities Information System for mapping (secure portal) or send associations between Space and Payroll Departments to rmpomcp@ucsd.edu.
  • Space Request Form (except Health System, Health Sciences, and SIO)
• Classroom Amenities (Registrar’s Office administered spaces)