Tririga Reservation System

Reserve Room

1. On the UC San Diego IBM Tririga Workplace Services page, click Reserve a meeting room.
2. Enter the Title of your meeting.
3. Select your desired Date and time.
4. Click the magnifying glass to the right of Rooms to find a location (type a building name).
   1. Choose a room from the floor plan or select it from a list (toggle floor plan/list view at upper right).
   2. Click the room’s checkbox.
   3. Click Continue (blue button at the bottom).
5. Optional – Choose to include Online Meeting, Additional location Information or Description.
6. Click Create (blue button at the bottom).

See instructional video: Reserve a Meeting Room (SSO required)

Reserve Workspace

1. On the UC San Diego IBM Tririga Workplace Services page, click Reserve a workspace.
2. Select your desired Date and time.
3. Click the magnifying glass to the right of Workspace to find an available workspace location (type a building name).
   1. Choose a room from the floor plan or select it from a list (toggle floor plan/list view at upper right).
   2. Click the room’s checkbox.
   3. Click Continue (blue button at the bottom).
4. Click Create (blue button at the bottom).

Note: Users must provide their own laptop, charging cables and necessary adaptors.

See instructional video: Reserve a Workpsace (SSO required)

Reserve Room

How to Access the Reservation Module

1. On the UC San Diego IBM Tririga homepage, navigate to Location Reservation under Quick Links.
2. Booking for Yourself
   1. In the Location Reservation module, ensure Reservation For is set to Me (default).
   2. Proceed to enter your Reservation Details and Search Criteria.
3. Booking for Someone Else
   1. Set Reservation For to Someone Else.
   2. In the Requested For section, click the Lookup (magnifying glass).
   3. In the People pop-up, search for your colleague by Last Name and First Name.
   4. Select the circle button next to their name and click OK (top-right).
   5. Verify their details (email address).
4. Setting Reservation Details
   1. Enter the meeting title or description in the Subject.
   2. Click the calendar icon in Start Date to pick the date and start time.
   3. Adjust the End Date/End Time as needed (defaults to 1 hour after start time).
   4. Click OK to apply the date and time.
5. Selecting and Filtering Locations
   1. Assigned Location: Leave the City, District and Building fields as defaulted in Search Criteria.
   2. Non-Assigned Location: Click the magnifying glass next to City, District or Building to select from the hierarchy list, or click X to clear a filter.
6. Selecting and Booking Room(s)
   1. Scroll down to Find Available Times to view reservable rooms and their schedules.
      1. (Optional) Click the filter icon to simplify the view (e.g., show only Room).
   2. Check the box next to your desired available room(s).
   3. Click Book Selected Room(s) in the top right.
   4. Review the summary on the Location Reservation page and click Submit.
7. Checking Existing Reservations (If Space is Booked)
   1. If your desired room is unavailable during your requested time, check the box next to the Room
   2. Click the Reservations button in the top right to open the Existing Reservations Calendar.
   3. Hover over the booked time block to view the current reservation owner's name and contact email.

See instructional video: Tririga Reservation Using the Global Calendar (SSO required)

1. On the UC San Diego IBM Tritiga Workplace Services page, review  This Month’s Reservations.
2. Select the reservation you want to modify. Use either the:
   1. Red Delete button to cancel a reservation. Cancel or confirm Delete.
   2. Blue Edit button to modify your reservation (follow instructions above for Title, Date and Time, Rooms, etc.
3. Click Update (blue button at the bottom).

See instructional video: Managing Existing Reservations (SSO required)

• Contact omcp@ucsd.edu to request scheduling support for your space(s).
• Identify a responsible point person to make these space decisions:
  • Who can reserve the room(s)?
  • What are the available hours?
  • Can users make repeat or multiple reservations?
  • Do reservations require approved, or are they first-come, first-served?

Purpose-centered reservations

• Conference Planning for UC San Diego’s Faculty and Staff via Reserving Space at UC San Diego – List of T-RES and non-T-RES spaces with pricing, contacts, policies and links to the booking methods
• Health Science (School of Medicine) Room Scheduling
• Student Organizations How to Reserve a Location for Your Student Organization Meeting or Event – Center for Student Involvement’s classroom space reservations
• UC San Diego Recreation’s Facility Reservations and Information – locations and rates

Location-specific reservations

• Design and Innovation Building Reservation Calendar – Rates, rooms, polices
• Geisel Library
  • Reservable Group Study Rooms
  • Space Availability | Geisel Library | Library Calendar -|The Library
• Student Services Center – For staff and students (uses T-RES)
• UC San Diego Health – Department-managed reservable spaces
• University Center’s EMS-Based T-RES (Triton Reservations)
  • Events and Reservations
  • Make a Reservation
  • Triton Reservation and Event System (T-RES)